Century

Why DIP ?

PaperWork Doküman Processing Platform

With the professional consultants that it employs, G&GSoft has been analyzing the document-based processes of companies active in various sectors, since 1998.

 

The purpose of the Bu Document Processing Platform (DIP)amacı which is an outcome of this experience is to enable the document-based processes in organizations to be more efficient and less costly. GGSoft has brought together our software solutions such as PaperWork, focused our department office services at a single point and thus developed the document processing platform. This platform which is an outcome of the experience of years is a self-improving, alive and kicking system. At the core of the document processing platform lays client satisfaction.

 

This system improves its capabilities with each new client it serves. The software and consultancy services at this platform take shape in accordance with your needs and enable to get maximum performance from the system. Our expert consultants implement the software and department office components within the most suitable processes of your company. The department office services offered within the context of the document processing platform are combined with our software solutions and presented to our clients as external resource services. This way, companies can supply the document processing platform as an external services resource usage. Document processing platform can optimize all the document based processes in your organization and enable you to allocate more time for your other processes.

        Companies put great investments in organizational resource (ERP) automation solutions in order to run their tasks better and increase their performance. This way, they continuously try to improve the technology that they use. However, while companies make great investments in these systems, the manual entry of documents and forms into the ERP system by employees results in a loss in efficiency.

        The greatest problem we face in organizations is how the time lost at the processing of the data on documents slows down the overall progress of the company. In the present day, companies need to enter into their system as data the incoming documents from the clients and suppliers and the documents that are generated as part of the company's progress, such as the financial documents and the production documents. Likewise, there are forms that are a part of the daily work progress of a company such as technical support forms, application forms, etc. Especially at the financial departments of a company, the data on the invoices are entered into the ERP or accountancy software through the manual entry of the employees. This results in a great slow down at the processes and the entry of false information into the system due to the great chance of mistakes in manual entry. The loss of time and labor is great in the manual entry of data into systems. This is followed by the detection, monitoring and correction of falsely entered information. When we also take into account the time and labor we would spend here, it would be clear that the cost of manual data entry is great.

        In the classic method, the data on the forms and invoices are manually entered into the ERP or accountancy systems. Whenever there is a problem regarding these documents, the sending of the said document through cargo or fax is usually needed. This is also costly in terms of time and money.

        G&GSoft, adapts the PaperWork document processing platform solution to your company in such a way to increase your efficiency, by analyzing your processes with the professional services it provides. Faxes, survey forms, manually filled forms and scanned documents that arrive through various channels are analyzed through the OCR, ICR, OMR and barcode servers integrated into our PaperWork FormMagic product, by paying attention on the predefined templates. The data on the specific fields of the documents are processed and made available as ready data. It is checked whether the acquired data conforms to predefined rules and is within a predefined source range. The data that passes this verification process are automatically submitted to the organizational resource, CRM or accountancy systems through the PaperWork integration server either in real-time mode or in segments. All the documents that are processed by FormMagic are automatically archived within PaperWork to be made available for access whenever needed.

        Also, according to the data acquired from forms and documents, you can insert your documents into the work flow through the PaperWork Docflow and cycle them through the predefined authentication points in order to get their process done.

        PaperWork product family is enough to handle the processing of your documents (form processing) and their archiving, management, sharing over the web and their insertion into the work flow. You don't need any additional software for these processes. Since all your needs will be answered by a single software, the Document Processing Platform, you will never again need to tolerate complex data transfer processes and the operation costs of various software..