Intelivus: Intelligent Document Processing That Understands Documents, Not Just Reads Them
Intelivus is the AI-powered Intelligent Document Processing (IDP) solution developed by PaperWork.
It reads, understands and classifies documents, extracts and validates critical data, and combines it with document management, process automation and enterprise system integration through the PaperWork platform.
Let Intelivus understand the document, and PaperWork manage the process.
What Does Intelivus Do?
Document Intake
Accepts documents from API, email, scanner and mobile channels.
Classification
Automatically recognizes document types such as invoices, contracts, forms, instructions and more.
Data Capture
Extracts dates, amounts, tax IDs, customer IDs and other critical fields with high accuracy.
Validation
Checks data against business rules, master data and ERP/CRM records.
Masking
Detects and masks personal data covered by KVKK (Turkish Personal Data Protection Law).
Process Initiation
Automatically starts workflows on PaperWork BPM with validated data.
Which Documents Does Intelivus Process?
Invoices
Contracts
HR Documents
Cash Receipts
Bank Instructions
Insurance Policies
Accident Reports
Customs Documents
Trade Registry Gazettes
Customer Forms
What Is the Difference Between OCR and IDP?
OCR (Optical Character Recognition) converts text in an image into machine-readable text. IDP (Intelligent Document Processing) is a broader approach that covers extracting the required information from a document and using it in business processes. OCR can be one component of an IDP solution.
Reading the words on an invoice and identifying the invoice number are different operations. You can assess your document processing needs with these steps:
- Understand what the document is.
- Capture the critical information it contains.
- Validate that information.
- Archive the document under the right class.
- Transfer the data to ERP, CRM, BPM and document management systems.
- Automatically start the required business process.
Intelivus combines document classification, data extraction and validation with PaperWork's document management and process automation.
From reading text to running a business process
- Text reading with OCR: Converting text in an image into readable text
- Document classification: Identifying whether it is an invoice, contract or form
- Field extraction: Mapping information such as the invoice number and amount to field names
- Validation: Checking for missing or mismatched information
- Process connection: Using the validated data and document in the relevant workflow
OCR can be one step in an IDP flow. When evaluating a product's scope, review its classification, field extraction, validation and integration capabilities separately. This distinction is also covered in AWS's explanation of IDP and the Google Cloud Document AI documentation.
When does human review come in?
If document quality is low, information is missing or the confidence score is below the defined threshold, user validation can be added to the flow. The review step, required fields and transfer target are defined according to your organization's process.
Which results should you look at in a demo?
- Check classification and accurate extraction of the required fields across different document layouts and scan qualities.
- Record the documents routed to user review and the time spent on corrections.
- Verify that validated data reaches the right record in the target system and can be traced together with the original document.
Evaluate the document capture options and the approval workflows that follow. Request an Intelivus demo tailored to your document samples.
More than AI document processing
What makes Intelivus powerful is not only that it processes documents with artificial intelligence.
Intelivus is part of the PaperWork platform.
As a result, document processing works together with document management, workflow, process automation, integration, archiving, authorization, reporting and audit capabilities.
- Intelivus understands the document.
- PaperWork Content Server manages the document.
- PaperWork BPM starts the process.
- Enterprise systems are fed with accurate data.
Instead of isolated solutions, you get an integrated, end-to-end structure.
What sets Intelivus apart:
- Integrated with PaperWork: Combines document processing and process management on a single platform.
- On-Prem or Cloud: Offers flexible deployment based on security and infrastructure needs.
- Enterprise Integration: Works together with PaperWork Content Server, ERP and CRM systems.
- Operational Efficiency: Reduces manual data entry and increases speed and accuracy.
The Value Intelivus Delivers to Organizations
Intelligent document processing
Intelivus is the AI-powered Intelligent Document Processing solution developed by PaperWork. It automatically recognizes invoices, contracts, forms, insurance documents, HR documents and hundreds of other document types, then extracts, validates and transfers their critical data to enterprise systems.
Integration with PaperWork
Intelivus's greatest differentiator is that it works integrated with PaperWork. This means the document is not just read: the related business process starts automatically, tasks are assigned, approval mechanisms kick in and the operation becomes traceable end to end.
On-prem or cloud
Available on-prem or in the cloud, Intelivus reduces manual data entry, accelerates processes and lowers the risk of errors.
Which Problems Does Intelivus Solve?
Reduces the manual document processing workload
Instead of reading documents, copying data, naming files and handling repetitive record-keeping, employees focus on more valuable work.
Lowers the risk of errors
This improves data quality, reduces the risk of errors and strengthens the reliability of operations.
Accelerates processes
Intelivus brings speed to document-intensive operations.
Reduces operational costs
By automating repetitive document work, Intelivus reduces the time spent per transaction and makes operations more scalable.
Feeds enterprise systems with accurate data
As a result, enterprise applications run on more up-to-date, accurate and reliable data.
Strengthens traceability and compliance
This structure provides a significant advantage in financial control, quality, internal audit, KVKK, regulatory and corporate compliance processes.
Use Cases
Finance and accounting
Invoices, e-archive documents, cash receipts, bank receipts, bank instructions and reconciliation documents can be processed automatically with Intelivus.
Date, amount, supplier, tax ID, IBAN, invoice number and payment information can be extracted and transferred to ERP or accounting systems.
With PaperWork BPM integration, the invoice approval workflow can start automatically.
Benefit: Faster invoice processing, less manual data entry, more controlled finance operations.
Procurement and supplier management
Supplier forms, tax certificates, signature circulars, quotation documents, certificates and contracts can be classified automatically. If a document is missing, a task can be opened. The supplier file can be stored on PaperWork Content Server with the right metadata. Approval workflows can be run through PaperWork BPM.
Benefit: Faster supplier onboarding, less paperwork tracking, stronger compliance control.
Human resources
Onboarding documents, personnel files, certificates, leave forms, payroll documents and employee forms can be processed automatically with Intelivus. Documents can be assigned to the right employee file, the required metadata can be extracted and missing document checks can be performed.
Benefit: Better-organized personnel files, fewer manual checks, faster HR operations.
Insurance
Claim files, policies, accident reports, vehicle registrations, loss adjuster documents and customer documents can be recognized automatically. Intelivus classifies the document, extracts critical data, supports missing document checks and helps claims and policy processes move faster.
Benefit: Faster claim file opening, fewer manual checks, better customer experience.
Legal and contract management
Party details, start and end dates, amounts, obligations and key clauses can be extracted from contracts. This information can be used in PaperWork BPM or contract management processes.
Benefit: Stronger contract tracking, fewer missed dates, more controlled approval and archiving.
Logistics and customs
Import documents, customs paperwork, transport documents, delivery documents and waybills can be processed automatically. Critical information on the document can be extracted and transferred to the relevant systems, accelerating operational tracking processes.
Benefit: Faster document checks, fewer operational delays, better-organized foreign trade processes.
Healthcare
Patient forms, insurance documents, laboratory reports, billing paperwork and registration documents can be processed automatically. Intelivus reduces manual form reading and data entry in document-based healthcare operations.
Benefit: Faster registration, fewer manual operations, more controlled document management.
Why Intelivus?
With Intelivus, documents stop being a burden and become intelligent data sources that work for your organization.
- Because documents are still one of the biggest invisible workloads in companies.
- Because employees should spend their time making decisions, not reading documents.
- Because ERP, CRM and BPM systems create real value when they get fast access to accurate data.
- Because document management is not just archiving; it is about starting processes, transferring data and accelerating operations.
- Because artificial intelligence no longer just reads documents; it can understand and classify them, extract data and make them part of the process.
What Does Intelivus Bring to Organizations?
Less manual work
Artificial intelligence processes documents, not employees.
Faster processes
The related operation starts as soon as the document arrives.
More accurate data
Critical fields are extracted, validated and transferred to systems.
Lower costs
Repetitive document work decreases and the time spent per transaction drops.
Stronger compliance
Documents are archived in a standard way, with authorization and full traceability.
Better customer and employee experience
Because documents do not sit waiting, processes are completed faster.
More scalable operations
Even as document volume grows, there is no need to add headcount at the same rate.
Capture, classify, provide access.
Folder Monitoring
Identifies the document from the information in its file name, saves it to the system automatically and starts a workflow.
Email Monitoring
Automatically transfers data and documents from emails to the system and starts the related workflow.
KEP Monitoring
The data and documents of incoming KEP (Registered Electronic Mail) messages are archived automatically. Based on keywords in the KEP message, it is automatically routed to a specific workflow.
Web Service
Documents and data from portals and other enterprise applications can be transferred to PaperWork automatically and routed to the related workflow.
Barcode Module
The barcode module reads QR codes and barcodes on documents to obtain the document's keywords automatically. This makes it possible to analyze document content quickly and accurately, simplifying search and filing.
Discover the power of intelligent document processing
OCR
With Optical Character Recognition (OCR), the system extracts text from scanned documents and images and makes them searchable.
Metadata extraction
The system automatically extracts key metadata from documents, making them easy to retrieve efficiently.
Batch processing
Process large volumes of documents with ease using batch processing.
User-friendly interface
The intuitive user interface makes the system easy for everyone in your organization to use.
Audit trail
Track every action performed on your documents with comprehensive audit trails.
Security and compliance
Ensure the confidentiality and integrity of your documents with robust security measures and compliance features.
Intelivus overview
The smart way to process documents: Intelivus
Frequently Asked Questions
What is Intelivus?
Intelivus is the AI-powered Intelligent Document Processing (IDP) solution developed by PaperWork. It automatically recognizes and classifies documents, extracts and validates the critical data they contain, and transfers it to the relevant systems.
Is Intelivus just an OCR solution?
No. Intelivus goes beyond classic OCR. Using artificial intelligence, it does not just convert documents into text; it understands the document type, extracts and validates key data, creates metadata, saves it to Content Server and can start the related process with PaperWork BPM.
Which document types can it work with?
It can work with invoices, contracts, forms, bank instructions, HR documents, insurance documents, customs documents, cash receipts, application forms, supplier documents, customer documents and many organization-specific document types.
Can Intelivus archive documents automatically?
Yes. After classifying the document and creating the required metadata, Intelivus can automatically save it to the correct document class on PaperWork Content Server.
Can data extracted from documents be transferred to ERP or CRM systems?
Yes. Data extracted and validated by Intelivus can be transferred to SAP, Logo, Oracle, CRM, human resources, finance, insurance or organization-specific applications.
What does PaperWork BPM integration provide?
With PaperWork BPM integration, the related workflow can start automatically as soon as a document arrives in the system. Approval, review, payment, registration, evaluation, missing document or exception processes can be triggered from the document.
What happens when human review is needed?
If document quality is low, information is missing or the AI confidence score is below the defined threshold, the document can be routed to user validation. The user checks missing or incorrect fields to ensure the process moves forward safely.
Can Intelivus be used on-premise?
Yes. Intelivus can be used on-premise or in the cloud, depending on the organization's security, data privacy and regulatory needs.
Which departments benefit from Intelivus?
It can be used in many document-intensive departments such as finance, accounting, procurement, human resources, legal, contract management, insurance, logistics, customs, healthcare, quality and customer operations.
What is the biggest benefit of Intelivus?
Intelivus reduces manual document reading and data entry, accelerates processes, lowers the risk of errors, reduces operational costs and turns documents into accurate data that enterprise systems can use.
How does document classification with artificial intelligence work?
PaperWork's AI-based cognitive document processing platform automatically captures documents arriving from channels such as email, scanners and KEP, classifies them, extracts data with OCR and routes them to the workflow. The type of each incoming document is recognized instantly.
Can data be extracted from documents scanned with OCR?
Yes. OCR converts the text in scanned documents and images into text. Intelivus supports extracting the required fields from the document and using them in PaperWork processes. If document quality is low or information is missing, results can be reviewed by a user; validated data is transferred to the relevant system within the defined integration scope.
Which document types are classified automatically?
Types such as invoices, waybills, contracts, petitions, identity documents, bank receipts, insurance policies and official letters are recognized. Organization-specific categories can also be defined and trained.
Can emails be processed automatically?
Yes, messages and attachments arriving at designated addresses are automatically captured, classified and routed to the workflow. KEP integration is also supported. The organization's correspondence flows into automated processes.
How is the accuracy of document classification evaluated?
Evaluate document classification performance with samples that represent the document types and scan qualities in your organization. Track correctly classified documents, missing or incorrectly extracted fields and items routed to user review separately. In Intelivus, documents with low confidence scores or missing information can be routed to user validation.
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