PaperWork Document Management and Content Server

Manage Your Documents in One Hub with a Document Management System

A document management system (DMS) centrally manages how documents are created, classified, stored, searched and shared according to permissions. With version control and activity history, it helps teams always work with the current document.

PaperWork Document Management and Content Server brings documents from ERP, CRM, human resources, quality and contract applications together in a shared content infrastructure. Documents can be connected to workflows and used from the screens of enterprise applications.

Request a Demo Explore the sample scenario

When evaluating a solution, consider your document types, access roles, search needs and integrations together. Articles on the PaperWork blog can help you define this scope.

Sample scenario01 / 04

Documents reach a shared hub

Content is read from the document and mapped to fields

The document is scanned and sensitive fields are masked

The document is processed and used from a shared source

Document sources

Invoices and quotationsEmail / portal

Personnel documentHR application

Contract and attachmentsProcess / application

Incoming document

Supplier invoice

Document type: PDF
Source: Enterprise application
Status: Ready for processing

The document and its source are kept together.

Sample source document

Supplier invoice

Document typeInvoice
Invoice no.INV-204
Amount892.50 EUR
Payment due10/09/2026

Fields captured from the documentIntelivus

Document typeInvoice
Invoice no.INV-204
Amount892.50 EUR
Payment due10/09/2026

4 fields read from the source.

Validate the captured values by comparing them with the source document.

Customer information form

Full nameMehmet Yılmaz
National ID no.12345678901
Phone0555 123 45 67
Emailmehmet@example.com
RequestAddress update

Detect first, then maskISDD

Scan the contentFind personal fields in the document
Evaluate permissionsThis user cannot see sensitive data
Prepare the viewThe subject of the work stays visible

ProcessApproval and check steps

ApplicationsContent Server services

External systemsDocument access via API / service

EmployeeSearch and document review

Shared document sourceChecking document

Location: Supplier documents
Version: Current
Access: Permission-controlled

Document, version and activity history together.

Representative records

Current sourceDocument and version in the same hub.
Authorized accessThe right visibility for the right person.
Connected to workTogether with processes and applications.

Day-to-day work

Scattered documents slow down the flow of work.

In many companies, the document problem looks like an archiving problem. In reality, the main issue is that information is scattered across different systems, folders and personal workspaces. As a result, processes slow down, decisions are delayed and employees lose time searching for the right document.

Copy sprawl

Different copies emerge

The same document is stored in several places, and which one is correct becomes a debate.

Version uncertainty

The current version becomes unclear

Employees may work with an outdated document, and approval and decision processes can go wrong.

Search burden

Searching for documents wastes time

Instead of doing their jobs, users chase documents, folders, emails and attachments.

Access uncertainty

Security weakens

As document copies multiply, it becomes harder to manage access, masking and audit policies consistently.

Document activity cannot be tracked.
Information gaps appear between applications.
Corporate memory depends on individuals and folders.

PaperWork eliminates this chaos by managing all documents in one hub. One document source. Faster access. Stronger control.

More than an archive: a shared content infrastructure.

PaperWork Content Server is the central document and content infrastructure that every application in your organization can use.

An invoice created in ERP, a customer document used in CRM, a personnel file in the human resources system, a procedure in the quality application or a contract in contract management can all be managed on the same secure infrastructure.

Even when the application using the document changes:

The document stays in one hub.
Security rules are preserved.
The current version is managed centrally.
All activity is recorded.
Duplication of the document across systems is prevented.

In this respect, PaperWork is not a traditional digital archive; it works as a Content Server that provides content services to all enterprise applications.

Documents come in

ERP / CRMEnterprise applications

HR / legalDepartment documents

ProcessesContent within the work

Used within the work

SearchAccess to the current document

PermissionsControlled visibility

ServiceUse from within applications

Document flow, central management and access from applications run simultaneously. Sample document flow.

One Document, Multiple Applications

In organizations, several departments and applications need the same document. A customer contract may be used by sales, legal, finance and operations teams. A supplier document may be part of procurement, quality and finance processes.

Users benefit from PaperWork document management capabilities without leaving ERP, CRM or other applications.

The document is saved once and served securely to every application that needs it.

With PaperWork content services and API infrastructure, enterprise applications can:

Save documents to Content Server.
Search for documents from their own screens.
View and share documents.
Access current and previous versions.
Use central permission and security rules.
Monitor document activity and log records.
Start document-related business processes.

Everyday use

Find the document and see the related work alongside it.

With metadata (index fields), OCR and full-text search, find documents not just by file name but by customer, date, document type, content and the text of scanned documents.

Reach the document you need in seconds.

Preparing search

Reach the right document in seconds with metadata (index fields), OCR and full-text search.

Keep the document connected to the process.

Related workWaiting for document selection

Work linked to the selected documentSupplier contractSelected document · Current version

CommentLegal note addedNew

Time-based taskReview within 3 daysOpen

Task-based assignmentProcurement team

Track comments on the document, time-based and task-based assignments, open work and owners on the same screen.

Sample document and work records

Stop jumping between folders, emails and different applications to find a document. With PaperWork’s central search infrastructure:

Fast access to information increases employee productivity and enables faster responses to customers and business partners.

Search metadata and index fields.
Find words inside electronic documents.
Search scanned documents with OCR.
Filter by document type, date, customer, project or process.
Access current and previous versions from a single point.

Security and control

Your Documents, Always Under Control

Central Security

Manage access to documents at the user, group, role, record, folder or document level.

Apply access policies centrally through PaperWork, without each application having to build its own security infrastructure.

Version Control

See who changed the document, when and how. Access previous versions and roll back when needed.

Always work with the correct, current document.

Logs and Audit Trail

Record actions such as viewing, editing, sharing, versioning or deleting a document.

Quickly access document history and activity records during audits.

Personal Data Masking

With PaperWork ISDD, detect personal and sensitive data in documents using artificial intelligence and mask it according to user permissions.

Manage the same security and masking policies centrally across all applications.

Document processing

From document to usable information.

In document-intensive operations, the real cost is not storing documents. It is reading them, classifying them, extracting the right data, protecting personal data and starting the related process. Intelivus and ISDD, PaperWork’s artificial intelligence solutions, reduce this burden: they make sense of each document the moment it arrives, protect it and turn it into usable information.

Sample document: Invoice.pdf · Representative records01 / 06

01The document arrives

Documents are received via email, scanner, mobile, portal, folder or API.

02Intelivus understands the document

Intelivus is PaperWork’s AI-powered intelligent document processing solution. It recognizes the document type, classifies it and extracts the required fields and data.

03ISDD finds personal data

ISDD is PaperWork’s AI-powered personal data detection and masking solution. It automatically detects personal and sensitive data within the document.

04Saves it to Content Server

The document is archived on the central content server with the right class and metadata.

05Serves it to applications

ERP, CRM, HR, quality and other systems retrieve the document according to permissions.

06Connects it to the related process

The document and validated data are used in processes according to defined business rules.

Your people should not have to search for, read and key in documents. Let Intelivus understand, ISDD mask and protect, and PaperWork manage.

Less Manual Work
Faster Archiving
More Accurate Data
KVKK (Turkish Personal Data Protection Law) Compliance
Faster Processes

PaperWork artificial intelligence solutions

Let AI process your documents and protect sensitive data centrally.

Intelivus and ISDD are PaperWork’s artificial intelligence solutions that work as part of the document lifecycle. Intelivus understands the document and extracts the data; ISDD detects personal and sensitive data and serves the document masked or unmasked according to permissions.

Let AI process your documents with Intelivus.

Intelivus is PaperWork’s AI-powered intelligent document processing solution. It recognizes and classifies documents, captures the required fields and makes validated data usable for archiving and business processes.

Learn more

Let AI protect personal data with ISDD.

ISDD is PaperWork’s AI-powered sensitive data detection and masking solution. It finds personal data and organization-specific sensitive terms, and presents the same document masked or unmasked according to user permissions.

Learn more

Document review

Don’t just search documents. Understand them.

Central document management makes documents easy to find. PaperWork’s artificial intelligence layer goes further and puts the information inside the document in front of employees in a more useful form: it summarizes, compares versions and enables Q&A within the document.

Document summary

Long contracts, procedures, reports or correspondence are summarized with artificial intelligence. Users quickly see the document’s main topic, key clauses and points that need attention.

Summary type to fit the need
From summary to follow-up tasks

Representative documents and screens

Benefits

How it helps your organization every day.

Reach documents quickly, reduce manual document work, and manage comments and tasks together with the document.

More time for real work

Reach documents with metadata (index fields), OCR and full-text search. Automate classification, data extraction and archiving steps.

Working with current information

Track each document with its current version and change history. Reduce the uncertainty caused by different copies.

Controlled, traceable access

Show sensitive information according to permissions. Follow the audit trail through view and change records.

Knowledge that stays in the organization

Let applications use the same document. Keep knowledge protected in the organization’s shared content infrastructure.

Comments and tasks on documents

Users can comment on documents and follow notes together with the document history. Time-based and task-based assignments let you track open work with its owner and due date.

Use cases

The same secure content infrastructure for every department.

Manage every department’s documents with the current version, the right permissions and the related work record.

Finance and accounting

Invoices, e-archive documents, expense receipts, payment instructions, reconciliations and bank receipts are managed in one hub.

How it helps your work

Document-related payment and approval processes speed up.
Data transferred to ERP becomes more consistent.
Document history is accessed faster during audits.

Capabilities working on the document

Reads the document and extracts fields.
ISDD: Masks personal and sensitive data according to permissions.

Sample scenarioFinance and accounting

From invoice to review task

Representative document and task records

Why PaperWork?

PaperWork brings document management, Content Server, workflow, low-code development, integration and artificial intelligence capabilities together on a single platform.

Documents are not just archived:

Connected to processes
Shared across applications
Read by artificial intelligence
Personal data is masked
Current versions are preserved
Actively used in corporate operations

FAQ

Frequently Asked Questions

Let’s clarify your document sources, application connections, search needs, the document types to be processed with AI and your task flows together, and plan the right starting point for your organization.

What is PaperWork Document Management?

PaperWork Document Management enables the central, secure and controlled storage, search, versioning and use in processes of your organization’s electronic and scanned documents. Documents are not just archived; they are served as content to ERP, CRM, human resources, quality, contract and other enterprise applications.

What is PaperWork Content Server?

PaperWork Content Server is the shared document and content infrastructure that all applications in your organization can use. Documents are stored in one hub, and applications securely access them from their own screens whenever they need them.

What is the difference between Content Server and a traditional digital archive?

A traditional digital archive focuses on storing documents. PaperWork Content Server connects documents to applications, users and business processes. Documents can be viewed and updated from within ERP or CRM, can start processes and can be used across different operations.

How do Intelivus, ISDD and Document Management work together?

Intelivus reads the document, determines its type and extracts the required information. ISDD detects personal and sensitive data in the document and masks it according to user permissions. PaperWork Content Server then saves the document to the right class with the right information, stores it securely and serves it to the relevant applications.

What does Intelivus do in document management?

Intelivus reads, understands and automatically classifies incoming documents with artificial intelligence. By extracting information such as dates, amounts, customers, suppliers, contract numbers or invoice numbers, it reduces the need for manual data entry and filing.

What does ISDD do in document management?

ISDD uses artificial intelligence to detect personal and sensitive data in electronic or scanned documents. This information can be displayed masked or unmasked according to user permissions, making it easier to protect personal data and apply common security policies across the organization.

Can PaperWork Document Management be used without Intelivus and ISDD?

Yes. PaperWork Document Management can be used on its own for central archiving, search, version control, permissions and content services. Intelivus and ISDD can be added as needed to automate document processing and personal data security with artificial intelligence.

Through which channels can documents be received?

Documents can be received via email, scanner, mobile device, shared folder, portal, KEP (registered electronic mail) or API. Incoming documents can be processed automatically with Intelivus and saved to the correct document class.

Can documents be archived automatically?

Yes. Intelivus determines the document type, extracts the required data and creates the document’s metadata. PaperWork automatically saves the document to the correct document class. Users no longer need to name documents, choose folders or enter information one field at a time.

Can business processes be started automatically from documents?

Yes. Based on the document type or the information extracted by Intelivus, approval, check, payment, registration, review or assessment processes can be started automatically. The related operation is set in motion the moment the document arrives.

Can ERP, CRM and other applications access PaperWork documents?

Yes. Thanks to PaperWork content services, API and integration infrastructure, ERP, CRM, human resources, quality and other enterprise applications can access documents from their own screens. Users do not need to leave the application they are working in.

Does the same document need to be stored again and again in different applications?

No. The document is stored once on PaperWork Content Server and served securely to the applications that need it. This reduces document copies, uncertainty about the current version and information inconsistencies between applications.

Which methods can be used to search for documents?

PaperWork supports metadata (index field) search, full-text search within document content and OCR-based search for scanned documents. Users can find the right document by customer, date, document type, content or index information without knowing the file name.

How do we migrate our existing documents?

The document types, volume, folder structure and document information in your existing archive are reviewed. Classification and transfer rules are defined, and a phased migration is planned with validation on a selected document group.

There are two fast options for the transfer:

Transfer architecture: Document metadata is written to a table and the documents are placed in a designated location on disk. The transfer architecture automatically picks up this information and the documents and archives them.
Bulk transfer via API: Documents can be archived in bulk through the API.

Can users comment on documents and assign tasks?

Yes. Users can leave comments on documents and follow notes and feedback together with the document history. Time-based and task-based assignments can be made to individuals, and open work can be tracked by owner, deadline and work step.

Which document types can be managed?

Invoices, contracts, forms, policies, technical documents, personnel files, quality records, quotations, customer documents, customs documents, bank instructions and internal correspondence can all be managed.

Resources

Let’s look at your documents in the context of your work.

Using a sample document, let’s review your needs for archiving, access, content processing and working with your applications.

Call us(+90) 216 384 0751

What happens next?

01
We find a time that suits you.
02
We hold an introductory meeting.
03
We run a demo tailored to you.