Document Archive: Your Documents Under Full Control
PaperWork Document Archive is a scalable digital archive solution that helps organizations store, access and manage their documents in one secure, central place. It boosts productivity, supports compliance and keeps growing document volumes under control.
Central Archive
Applications such as ERP, CRM, HR, MES and MRP don't store documents themselves. All of a customer's documents are gathered on PaperWork, making it much easier to manage and share information and documents.
Two-Way Integration
Applications don't just display documents. When a document is saved to PaperWork, its index fields (metadata) are also transferred to PaperWork automatically.
High Efficiency
Reaching documents in the central archive from different applications the moment they're needed speeds up work and prevents errors.
Current Version
With version control, you always work on the latest documents. Version confusion is a thing of the past.
Native Mobile
Users keep working wherever they are. On the move, they work from the web and from iOS and Android devices as if they were in the office.
Regulatory Compliance
Document lifecycles and rules are defined centrally, and enterprise applications operate in line with these rules.
A Revolution in Business Efficiency
Scalability
As your business grows, PaperWork’s Document Archive grows with you. Our system handles increasing volumes of documents and users, keeping your document management efficient and effective.
Secure Storage
Keep your documents safe with advanced security measures that protect against data loss and unauthorized access.
Easy Access
Retrieve your documents quickly and easily with our powerful search tools and intuitive interface.
Seamless Compliance
Our system supports compliance with various regulations, provides audit trails and ensures documents are retained properly.
Efficient Management
Organize your documents effectively with flexible filing structures, version control and document binding capabilities.
Collaboration Tools
Share documents securely and collaborate with your team in real time.
Document Archive Features
OCR Search
Find your documents quickly with our built-in optical character recognition.
Mobile Access
Access your documents anytime, anywhere with our mobile app.
Workflow Integration
Integrate your document management with your workflows for seamless operations.
Document Scanning
Easily digitize your paper documents with our scanning tools.
Version Control
Track document changes and revisions with our version control feature.
Document Sharing
Share your documents securely with your team and external parties.
Document Preview
Preview your documents directly on our platform before downloading or sharing them.
Document Binding
Combine multiple documents into a single record for easy access and management.
Document Link Sharing
Share links to your documents for easy access and collaboration.
Fast Archiving
- Split starting from selected pages
- Turn each selected page into a separate document
- Merge selected pages into a single document
- Split by blank pages
- Split by a fixed number of pages
- Name documents from a list generated by the defined document profile
- Automatically create the target folder based on the selected document type
- Transfer prepared documents to the main archive by entering index data on the related form
- Pull data from other systems via web service during indexing
- Use markers on documents
Watch
Just 30 minutes with PaperWork: Document management webinar
SEDA (Smart Enhanced Document Archiving)
Frequently Asked Questions
What is a digital document archive?
It is the secure, organized and searchable storage of corporate documents in electronic form. Unlike a physical archive, it saves space and provides access to documents in seconds. Physical risks are eliminated.
How can I move my paper archive to digital?
It involves scanning, indexing and uploading to the system. PaperWork supports batch scanning and automatic indexing. Intelivus AI automatically classifies scanned documents and extracts their data.
How are SAP documents connected to the PaperWork archive?
Through two-way integration: SAP documents are automatically saved to the PaperWork archive and can be accessed from the SAP interface. PaperWork documents are also linked to SAP transaction codes and display related data.
How are retention periods managed?
Legal retention periods are tracked automatically by document type. Disposal notifications are generated for documents whose retention period has expired, and they are disposed of securely. Compliance with KVKK (Turkish Personal Data Protection Law) is ensured automatically.
Is a digital archive secure?
It offers role-based access, data encryption, audit logs, backup and disaster recovery mechanisms. With the on-premise option, data stays on your own servers. It exceeds industry standards.
Let’s Make Your Processes Smarter Together!
Let’s explore how PaperWork’s low-code BPM, document management, ERP integration and AI solutions can be used in your organization.
- 01
We find a time that suits you.
- 02
We hold an introductory meeting.
- 03
We run a demo tailored to you.