Human Resources Process Automation
People are a critical component of every organization. A digitized approach to human resources enables your company to optimize data management, eliminate errors and create room for your employees to grow and succeed.
The Current Situation
- Work takes longer than planned and can't be tracked
- Paper forms can be filled out incorrectly
- The process can't be monitored transparently, and paperwork can get lost
- Employees spend 10 hours a week finding, filling out and routing documents
- Paper forms can't be integrated, so the same information is entered again and again
- Security and confidentiality can't be ensured
- Finding out the status of a request takes effort
Digital means freedom and efficiency.
- Opens a new record in the personnel file and archives documents to it
- Routes the onboarding form to the HR officer
- Sends a welcome email to the new employee
- Creates a procurement request for the new hire's equipment
- Forwards the new hire's information to IT and other departments
- Works integrated with the HR application and shares information
- Every step of the process is tracked and measured.
Automated Governance
Transform your interdepartmental administrative work into a motivational tool that requires no additional effort. Core human resources processes, digitized forms and approvals eliminate the cumbersome paperwork needed to keep track of your organization, helping boost motivation across the company and unlocking your employees' full potential.
Streamline the Hiring Process
Adjusting job requirements to the position, scheduling meetings, shuffling through documents, getting the right information and onboarding new employees takes a great deal of time and human effort with every hire.
PaperWork lets you streamline the process and make it easier for everyone with advanced, automated workflows.
Inefficiency in human resources processes directly affects employee satisfaction and performance.
PaperWork works integrated with human resources applications and ERP systems, letting you easily manage even the most complex HR processes digitally.
With our native mobile apps for iOS and Android, your field teams stay part of the process without interruption. All HR documents are also tracked in the system. Managing processes and personnel files on a single platform increases efficiency and employee satisfaction. Drag-and-drop workflow and form design tools make it easy to tailor HR forms and processes to the needs of human resources departments.
- Policy Making and Transparency
- Efficient Leave Requests
Design human resources workflows visually and revise them easily.
PaperWork gets HR processes live in a short time. It measures process steps, finds problem areas and improves them, providing continuous feedback to create efficient processes.
By exchanging data with ERP and human resources management applications, it keeps processes running error-free.
Personnel File Management
Whether your goal is to streamline workflows, automate tasks or increase productivity, PaperWork is with you.
Challenges in Managing Personnel Files
- Document permissions can't be defined
- Incorrect filing
- Difficulty sharing documents with employees
- Missing documents aren't completed on time
- Performance issues
- No integration with HR and ERP applications
- Missing documents can't be tracked
- Legal and administrative fines due to missing documents
Digital Personnel File
Personnel files are managed digitally on PaperWork. All employees access personnel files within the scope of their permissions. Different personnel document sets can be created for different employee groups, such as human resources specialists, engineers, maintenance technicians and sales staff.
To make personnel file management easier, documents can be defined with settings such as mandatory status, permissions, validity period and reminders before expiry. Searching for, finding and sharing documents and checking for missing documents becomes very easy.
By taking over personnel file management, PaperWork lets human resources specialists spend most of their time on employee satisfaction.
Don't waste your time on paperwork!
PaperWork lets you redirect the time spent on paperwork to more important tasks. Here are some of the things you can do in human resources management:
- Missing document report
- Define an unlimited number of document types
- Create different personnel files for different employee groups
- Set which documents in their personnel file an employee can view and change
- Define mandatory and time-limited documents
- Set reminders before a document expires
- Define read-only (unchangeable) documents
- Define documents that require approval
- User synchronization
- Easy access to documents with a powerful search engine
Suggestion and Evaluation Management
Whether your goal is to streamline workflows, automate tasks or increase productivity, PaperWork is with you.
Easily evaluate suggestions from your employees.
Benefits of a Suggestion Collection and Evaluation System
- Collecting suggestions from every employee as a team
- Higher product and service quality, lower costs
- Greater employee commitment to the company
- Identifying and fixing problem areas
- Continuously asking how the work can be done better
- Building employees' awareness of adding value to the company
- Strengthening your corporate structure
- Increasing employee ownership and encouraging independent thinking
Features of the Suggestion Collection and Evaluation System
- Blue-collar employees can submit suggestions from kiosks
- Suggestions can be submitted from the web and from our Outlook add-in
- Suggestions can be submitted from tablets and phones
- Forms used in the suggestion system can be designed visually
- The suggestion process can be designed as a workflow tailored to each organization
- The suggestion system integrates easily with HR and ERP systems
- Process steps can be tracked visually in real time
- Any report can be produced with the advanced reporting tool
- A CAPA process is started automatically for accepted suggestions
- Alert and notification emails are sent during the process
Human resources videos
Smart solutions: Human resources
Digital transformation over a coffee break: Recruitment application
Frequently Asked Questions
What does a digital solution bring to the HR department?
HR work relies heavily on documents and approval processes. Leave requests, recruitment, payroll and performance reviews are digitized. Manual work is minimized, records are kept secure and self-assessment becomes automatic. Employee satisfaction increases.
Which HR processes can be automated?
Leave requests, advance requests, internal announcements, the recruitment process, customs documents, library use permissions, training registrations and similar transactions are all managed with automated workflows. All of them can be tracked from the mobile app.
How is employee time tracked?
When an employee submits a leave request, the number of available leave days is displayed automatically. Used leave is tracked centrally. Year-end calculations are done automatically. Data is transferred to SAP.
How is payroll automated?
Data such as leave, additional payments and tax deductions is entered into the payroll system automatically. Incorrect data is flagged before it reaches payroll. Unexpected issues after payment are kept to a minimum.
How is personnel management handled in PaperWork?
A digital file is kept for each employee: contracts are stored, qualification documents are managed and performance is monitored. The offboarding procedure is triggered automatically and every transaction stays on record. This provides legal protection.
Let’s Make Your Processes Smarter Together!
Let’s explore how PaperWork’s low-code BPM, document management, ERP integration and AI solutions can be used in your organization.
- 01
We find a time that suits you.
- 02
We hold an introductory meeting.
- 03
We run a demo tailored to you.