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AI-Powered Expense and Travel Management

PWSpend: Expense and Travel Management Software Let AI, not people, process your receipts

PWSpend is a mobile and web-based enterprise solution that manages expense approval and travel request processes on a single platform. Developed by DigitalAid on the PaperWork platform, PWSpend runs on PaperWork’s workflow, document management, reporting, authorization, integration and Intelivus AI document reading capabilities.

This makes it more than an expense app: it delivers end-to-end intelligent finance automation that extends all the way to your ERP.

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PWSpend mobile travel request and approval process screens

From receipt to payment order

  1. Photo · The employee uploads it on mobile or web.
  2. Intelivus · AI reads the data.
  3. PaperWork · Checks and approvals move forward.
  4. ERP · The accounting entry and payment order are created.
  • Less repeated data entryReceipt data is carried through the entire process.
  • Checks before paymentSuspicious records are set aside for review.
  • Travel and expenses togetherRequests, spending and approvals are tracked in the same flow.
Why PWSpend?

Turn Manual Operations into Intelligent Operations

Many companies have an ERP. But manual operations still sit in front of it. Receipts are collected, checked in Excel, entered one by one by accounting, cost center errors are corrected and entries are transferred to ERP after the fact.

PWSpend automates this process end to end.

Same Products, Separate Problems

Manual model
  1. Receipts Are Collected1
  2. Checked in Excel2
  3. Accounting Enters Them One by One3
  4. Cost Center Errors Are Fixed4
  5. Entries Are Posted to ERP5
  6. Payment Order Is Created6

Your ERP may be powerful, but if data arrives manually, efficiency is limited.

New Model: ERP + Artificial Intelligence

PWSpend
  1. AI Reads the Receipt1
  2. AI Suggests the Cost Center2
  3. Approval Workflow Runs on PaperWork3
  4. ERP Entry Is Created Automatically4
  5. Payment Order Is Generated5

Accounting moves away from data entry and focuses on control, visibility and auditing.

Capabilities

What Does PWSpend Do?

AI-powered receipt and document reading

Automatically extracts amount, date, VAT, vendor, category and cost center from receipts, e-archive invoices, PDFs, taxi receipts and travel documents.

Expense approval management

Expense claims move through PaperWork workflows according to your organization’s approval structure.

Fraud and compliance checks

Duplicate receipts, limit overruns, incorrect VAT, suspicious spending and out-of-policy expenses are checked.

ERP integration

Approved expenses are transferred to ERP with the correct account code and cost center.

Travel request management

Flights, hotels, visas, vehicles and advances are managed through a single request. When the trip is complete, the expense process starts automatically.
A receipt’s journey

Snap a photo. The data is read. The work moves on.

In the example below, a meal receipt from a customer visit is processed. Select the steps to see how the document becomes data, and how the data becomes an approved accounting entry.
Sample expense · 550.00 TL
PWSpend · Mobile expense

MEAL RECEIPT

Sample document · Customer visit

Date09/30/2026
Receipt no.SAMPLE-104
Subtotal500.00 TL
VAT 10%50.00 TL
Total550.00 TL

Date-
Receipt no.-
VAT-
Total-
Expense type-
Cost center-

Employees don’t retype information

Date, amount and tax details are taken from the receipt. Filling in the same lines by hand for the expense entry is reduced.

Expenses are linked to the right place

Travel details and organizational mappings feed the cost center suggestion. The cost center is carried through approval and the ERP entry.

The document stays with the record

The receipt, extracted data and action history are tracked together. During checks, you can see which information came from which document.

Fraud and compliance checks

If the same receipt comes in twice, keep it away from payment.

When data returns to PaperWork, duplicate receipt, limit, VAT and policy checks are run. Records that need review are set aside. The finance team focuses on problem records instead of retyping every receipt.
Sample check screen

Duplicate record

Receipt number and document details

Limits and policy

Sample company rules

Amount and VAT

500.00 + 50.00 = 550.00 TL

From approval to accounting

Approved expenses go to ERP. Accounting doesn’t re-enter the receipt.

Approvals are completed in PaperWork. ERP integration carries the account code, tax and cost center into the accounting entry. A payment order is then created. A payment order does not mean the payment has been made; it creates a record ready for finance’s payment process.
Sample approval chain · 550.00 TL

  1. Manager

    Reviews the expense and document.

  2. Finance

    Evaluates the check result.

  3. ERP

    The accounting entry is created.

  4. Payment order

    Ready for the payment process.

Accounting entry

550.00 TL

Meal expense · VAT: 50.00 TL
Cost center: Sales · Customer visit

Payment order

550.00 TL

Waiting for approvals to be completed.

Travel requests in the same place

Plan, Approve and Manage Your Business Travel

Digitize the entire process, from travel requests to expense reports, with PWSpend Travel Management.

Enjoy a fast, transparent and auditable travel management experience that complies with your policies.

The travel request, its approval and the expenses on return are tracked together. Employees see the status of their trip without moving information between different lists.

Request before you leave. No chasing receipts when you return.

  1. Request

    Route, dates and purpose are entered.

  2. Plan and approval

    Flights, hotel and advance are evaluated.

  3. Travel

    Receipts are collected on mobile.

  4. Expense closure

    Checks, approval and ERP transfer move forward.

Who Is It For?

Time saved on processing receipts goes to the real work.

Document
Receipt photo
Data
Intelivus output
Checks / approval
PaperWork
Entry / payment order
ERP
PWSpend mobile receipt reading screen and expense dashboard
Intelligent Finance Management, Not Data Entry

ERP + AI Expense Automation

PWSpend is a mobile and web application for expense approval and travel requests, developed by DigitalAid on the PaperWork platform. It uses PaperWork’s workflow, document management, reporting and Intelivus AI document reading infrastructure.

Because it offers two core functions in a single app, it is extremely user-friendly, simple and easy to use.

  • Expense approval and travel requests in one app
  • Mobile and web access
  • Receipt Reading with Intelivus AI
  • End-to-end management from fraud checks to ERP

Stop losing accounting time to receipt entry; let AI read it and let it flow through PaperWork.

Benefits

Strategic Benefits for the CFO

70–80% Operational Time Savings

Significantly reduce the time spent on manual data entry.

Error-Free Data and Full Auditability

Reduce cost center errors and ensure digital traceability.

Real-Time Expense Visibility

Monitor spending by department in real time.

Business Intelligence as a Natural Part of the Process

Swipe the table sideways to see all columns.

Manual ProcessAI Automation
Processing per Receipt4–5 MinutesWithin Seconds
Error RateRisk of Human ErrorDramatic Reduction
Data EntryManual Excel / ERP EntryAutomatic ERP / SAP Integration

Secure and Compliant

KVKK (Turkish Personal Data Protection Law) compliant, encrypted data management

ERP / SAP Integration

Full compatibility with SAP and other ERP systems
Learn more

Intelligent Automation with Intelivus AI

AI-powered data extraction
Learn more

Measurable Results

Clear savings, lower costs, higher efficiency
FAQ

Frequently Asked Questions

What is PWSpend?

PWSpend is a mobile and web-based enterprise solution that manages expense approval and travel request processes on a single platform. It was developed by DigitalAid on the PaperWork platform and uses PaperWork’s workflow, document management, reporting and Intelivus AI document reading infrastructure.

Is PWSpend only for expense management?

No. PWSpend manages two core processes together: expense approval management and travel request management. Employees can enter expenses, upload receipts, create travel requests and track all approval processes in a single app.

Which documents can PWSpend read?

With Intelivus AI, PWSpend can read different document types such as receipts, e-archive invoices, PDFs, taxi receipts, tickets, vouchers and travel documents. The system can automatically extract information such as amount, date, VAT, vendor, category and cost center from the document.

Does the accounting team still have to enter receipts manually?

PWSpend’s core goal is to free accounting teams from manual receipt entry. Documents are read with Intelivus AI, information is extracted automatically, checks are run and approved expenses can be transferred to ERP. Accounting can then focus on control, analysis and auditing instead of data entry.

Can fraud and compliance checks be performed?

Yes. PWSpend can run checks such as duplicate receipts, limit overruns, incorrect VAT, out-of-policy spending, suspicious spending patterns and cost center mismatches according to your organization’s rules.

Does PWSpend integrate with ERP systems?

Yes. PWSpend can be configured to integrate with enterprise systems, including ERP and SAP. Approved expenses can be transferred to ERP with the correct account code, tax information and cost center.

Are travel requests and the expense process linked?

Yes. PWSpend’s AI-supported travel budget approach can create an estimated budget for items such as flights, accommodation, visas, vehicles and advances based on the route, dates and selected services. This lets managers decide with a cost forecast before approving the request.

Can approval processes be customized for our organization?

Yes. Because PWSpend runs on the PaperWork workflow infrastructure, approval chains, limits, expense categories, cost centers, travel policies and task assignments can be configured specifically for your organization.

Can PWSpend be used on mobile?

Yes. PWSpend can be used on both mobile and web. Employees can take photos of receipts and create expense or travel requests; managers can complete their approvals on mobile or web.

Which teams use PWSpend?

PWSpend can be used by different roles such as employees, managers, accounting, finance, HR, administrative affairs, travel planning teams, CFOs and CIOs. Each user only accesses the screens that match their own tasks and permissions.

Does PWSpend run on-premises or in the cloud?

PWSpend can be configured with cloud or on-premises deployment options based on your organization’s needs. Enterprise security requirements such as authorization, logging, digital archiving and audit trails are managed through the PaperWork platform.

What is the most important benefit of PWSpend?

PWSpend manages the entire expense and travel operation on a single platform, from uploading a receipt photo and reading it with Intelivus AI to fraud checks, approval processes, ERP transfer and reporting. As a result, manual data entry decreases, the process speeds up, control gets stronger and visibility in finance operations increases.

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