Solutions by Department

Finance Process Automation

Financial processes can make or break an organization when time is money and money is limited. A sluggish, inefficient finance administration that directly affects your cash flow and revenue rate can be improved first and foremost through automated workflow and document management.

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Avoid costly errors.

Digitized document storage and pre-populated data significantly reduce the risk of error. Eliminating paper documents and human intervention helps your company save time and increase your revenue rate with a fraction of the effort required by manual processes.

Don't let invoices manage you. Manage your invoices!

The use of e-invoices is growing every day. However, organizations without the necessary infrastructure cannot benefit from the advantages of e-invoicing. Many businesses print e-invoices after receiving them and carry them from desk to desk to complete approvals. This way of working makes processes much longer, causes invoices to get lost and leads to duplicate transactions. It makes it impossible to get the most out of our workforce. The PaperWork® invoice solution brings paper invoices and e-invoices into the process, completes approvals and archives them. It detects returned invoices, brings them into the process, resolves the reason for the return and ensures they are re-invoiced.

Easy, fast and flexible
Approve invoices from smart email

Invoice Management

Discover the PaperWork Difference

Integrates with e-invoice integrators. E-invoice information is retrieved automatically.
Physical invoices are either scanned manually with their information filled in, or passed through OCR with the invoice processing application and brought into the system.
Even very complex processes are easy to adapt with the PW Workflow Engine.
The rule engine allows an unlimited number of rules to be defined for automatic distribution of invoices within the process.
The system determines the payment date based on the given tax ID lists, notifies the supplier by email, and creates a payment order by connecting to the ERP system.
If the invoice has a purchase order number, it checks it against the ERP system.
Invoices are archived in the system and shared within authorization limits.
Automatic distribution is performed based on tax ID lists.
Target times can be set for process steps and tracked with an overdue report.
Performs automatic routing using the data on the invoice.

Track process performance in real time with the reports and dashboards of our business intelligence module.

Detailed analytics allow the invoice approval workflow to be examined from start to finish. Instant access to information such as how long tasks take and where they get stuck creates opportunities to improve the process.

Speed up approvals from anywhere.

With PaperWork, users work from whichever environment they prefer, so work never stalls. Errors are eliminated and workload is reduced.

By clicking the approval link in the incoming email,
From the mobile application (native mobile),
From the web application (HTML5),
From the PaperWork workflow module running within SAP.

Manage BA/BS forms and current account information electronically.

Reconciliations with the companies you work with are difficult and time-consuming to track. With digital transformation, it has become possible to perform and manage your reconciliations electronically.

You can share and monitor BA/BS forms (Turkish purchase and sales reconciliation forms) and current account information with your suppliers and customers electronically. You can start a reconciliation in PaperWork at any time, using the criteria you choose. PaperWork works by automatically retrieving the information it needs from ERP systems. The system sends companies an email or fax about the reconciliation request. Selected candidates can also be included in phone reconciliation.

Companies respond by logging in to a simple web application without a password. The company reviews the information and documents related to the reconciliation and can approve, or reject by writing a comment and attaching its own documents. Upon approval, the ERP system is notified. In case of rejection, a review process is started and tasks are assigned to the relevant people. All transactions can be tracked and reported in the system.

Our solution collects all correspondence and documents created during reconciliation in the system.

Benefits of the PaperWork System

Fewer incorrect invoices and invoice returns
Responses are archived and easily accessible
Reconciliation status can be analyzed in detail with reports
Saves time
Makes control easier
Speeds up problem identification and resolution
Eliminates shipping and archiving costs
Reconciliation documents are archived and accessible whenever needed
Integration with ERP systems such as SAP, Oracle, Logo and Axapta lowers operating costs