SAP Integration
Transforming legacy systems with PaperWork's SAP integration module augments business-wide process applications and creates agile, effective and productive workflows without needing any migration.
Agile Digital Transformation
Reduce Costs
Documents related to SAP transactions are managed digitally. Printing, storage and distribution costs go down.
Fast Access
Accessing documents both within SAP and on the web saves time and increases productivity.
Security
Every action performed on a document is logged. Compliance with standards is guaranteed.
Performance
Optimizes the SAP system's resource usage, such as disk and processor. Lowers hardware investment. Shortens backup time.
Reduced Cost of Innovation
New workflows and customizations no longer require costly operations. SAP workflow integration lets you easily map and control your data ecosystem while supporting business strategies across multiple integrated applications.
Centralized Management
Manage SAP services and applications from a single platform, tailor your processes to the needs of your workflows and monitor the status of your integrations without disrupting your SAP systems.
Automated Management
PaperWork SAP ECM UI works effectively in document-intensive areas of an organization such as procurement, invoice entry, HR, orders and quality. Running directly within SAP S/4HANA and R3 applications, this solution takes over the document processing load, relieving the SAP system and improving its performance.
ISDD, PaperWork's AI-powered document masking module, masks personal information in documents saved from SAP in compliance with KVKK (Turkish Personal Data Protection Law). This makes regulatory compliance easier and protects data privacy.
PaperWork SAP ECM UI is a document management solution fully integrated with SAP. With a single click, users can easily search, scan, add, version and share documents from within SAP. While using the SAP interfaces they are used to, users do not even notice that they are actually using the PaperWork document management system. Thanks to this integration, they can quickly access the right documents at the right time. Document types such as material images, procedures, contracts, HR documents and invoices can easily be linked to SAP records.
Thanks to two-way integration, users can access documents from within SAP or through PaperWork's web and mobile applications if they wish. Using PaperWork's advanced search engine, any document can be found quickly from within SAP by keywords or by words within the document (OCR). This solution makes work easier for users in document-intensive operations and increases productivity.
Access documents without the SAP interface.
Access documents through PaperWork's easy-to-use web and mobile applications without using SAP.
Share documents from within SAP via a URL link and easily view them in PaperWork's web interface.
The PaperWork central document management system speeds up work by letting all users work on shared documents.
General Features
- OCR, full-text search (word-based search within documents)
- Viewing of MS Office, PDF, TIFF, BMP, JPEG, DJVU and MSG formats
- Scanning documents from any TWAIN-compatible scanner
- Searching by document index data (metadata)
- Saving queries as private or public queries for reuse
- Document versioning and tracking of previous versions
- Sending documents in the system by email
- Record history and email sending history
- Authorization
- Adding notes to document attachments
- SAP user table integration
Benefits of Our Solution
- Higher productivity as users reach documents directly from SAP interfaces
- Archiving documents for transactions performed in SAP and linking them to the transaction
- Better cross-department communication, as non-SAP users can access documents archived by SAP through PaperWork web interfaces
- With PaperWork integrated with SAP, documents archived through PaperWork web interfaces can easily be linked to SAP and viewed instantly from SAP interfaces
- Tracking document versions prevents work on outdated documents
- During SAP version upgrades, documents are archived in PaperWork and need no processing, so upgrade time is shorter and the system is not affected by the upgrade
- Authorization and a detailed log (history) structure record every action on a document and prevent unauthorized use
- Archiving documents in a central system makes it possible to view them from SAP, PaperWork or other enterprise applications
- Low management and operating costs for the central archive system
- Higher productivity by preventing documents from being repeatedly retrieved and stored in different applications
- Productivity gains from accessing, within SAP, documents archived in PaperWork from other enterprise applications
SAP Invoice Management
Our invoice approval solution ensures supplier payments are made on time. It eliminates confusion and makes every process step trackable. Invoices and their attachments are automatically assigned to the right people for approval, issue resolution or return. Approvals can be given from inside or outside the office. Invoices can be viewed within SAP or remotely through the web or mobile application.
Common Challenges
- Long approval times for incoming e-invoices and paper invoices, and late transfer of records to the SAP system
- Costly errors during approval and control steps
- Difficulty tracking problematic and returned invoices
- Suppliers repeatedly calling the finance department about payments because invoices are entered into the system late
- No way to measure processing times of people in the approval process or to track approval steps
- No visibility into employee performance and workload
- Difficulty accessing invoices and their attachments
Our Solution
PaperWork's invoice approval solution, integrated with SAP, lets you easily manage complex processes in the system. PaperWork integrates with SAP's FI and MM modules as well as other modules. At the end of the approval process, accounting entries for completed paper invoices and e-invoices are created automatically in SAP. PDFs of invoices and their attachments can be accessed directly from SAP records. To shorten approval times, the system is designed to work from different environments, so the process does not get stuck at approval steps and work does not stop.
Approve from anywhere:
- By clicking the approval link in the incoming email
- From the mobile application (native mobile)
- From the web application (HTML5)
- From the PaperWork workflow module running within SAP
Business Intelligence
Dashboards created with business intelligence make it easy to track the KPIs of the invoice approval process. They quickly identify bottlenecks, provide feedback for process improvement, measure individual performance and help use workforce efficiently.
PaperWork creates a central archive for e-invoices, paper invoices and their attachments. Within their authorizations, users can easily access documents from mobile, within SAP or on the web. Fast access to documents during the process ensures transactions are done correctly and eliminates human errors.
The PaperWork product family provides the infrastructure to manage your processes and documents digitally from start to finish. To increase efficiency, the invoice approval process can trigger other processes as well. For example, when the invoice approval process is completed, PaperWork automatically starts the payment approval process, and once approvals are complete, it creates the payment entry in SAP.
Watch
Global Document Repository: a document management solution that runs inside SAP
SAP invoice management
Work more efficiently with your documents in SAP: PaperWork ECM SAP UI
Let’s Make Your Processes Smarter Together!
Let’s explore how PaperWork’s low-code BPM, document management, ERP integration and AI solutions can be used in your organization.
- 01
We find a time that suits you.
- 02
We hold an introductory meeting.
- 03
We run a demo tailored to you.