Today's business world is shaped by a data explosion and real-time customer expectations. While traditional software development approaches struggle to keep up with this rapid change, low-code platforms are rewriting the rules of the game with the triangle of "speed, agility and sustainability." This is exactly where PaperWork comes in: it does not just design forms, it offers an integrated platform that manages the entire process lifecycle (design, deployment, monitoring and optimization).
PaperWork at a Glance
PaperWork brings together the core capabilities businesses need on their digital transformation journey under one roof:
Feature
Description
Core Focus
Business Process Management (BPM) + Document Management (DMS) + Low-Code + Artificial Intelligence (AI)
Deployment
Cloud (SaaS), private cloud and on-premise options
Release Cycle
A major release every 3 months, plus interim patches
Training
Baykuş Academy: free hands-on training every month
Integration
ERPs such as SAP, Logo, Canias, Netsis, Oracle and Microsoft Dynamics, ready-made connectors, web services, APIs and RPA bots
Artificial Intelligence
Intelivus (Intelligent Document Processing, IDP), ISDD (data masking), Query Insight (natural language Q&A)
Technical Architecture Fundamentals
PaperWork has a modern and flexible technical architecture:
Layered Structure
- Presentation (UI) Layer: Delivers user-friendly interfaces through a React-based web client and native/hybrid mobile clients.
- Application Development Layer: Hosts critical functions such as the BPM engine, DMS, AI and BI services, and integration connectors.
- Data Layer: Supports relational databases and object storage solutions.
Services
Each core function (workflow, forms, artificial intelligence, reporting, archive, etc.) runs as a separate service. System orchestration provides scalability and high availability.
Cloud or On-Prem Model
An advanced authorization structure at the data, identity and transaction levels delivers a secure multi-user experience. PaperWork can be used in the cloud or installed on-premise
Why Low-Code?
The main reasons businesses are turning to low-code platforms today are:
- Market Speed: Demand for custom applications is growing exponentially, and traditional methods cannot keep pace.
- Developer Shortage: A worldwide shortage of millions of developers slows the digitalization of business processes.
- Constantly Changing Business Rules: Rapid changes in business rules require frequent revisions in code-based systems, while low-code platforms simplify this with drag-and-drop ease.
12 Benefits of the PaperWork Low-Code Layer
PaperWork's low-code approach gives businesses concrete, measurable advantages:
- Application Development with Visual Tools
With PaperWork's low-code tools, you can design workflows and forms visually and adjust them as needs change. The development plan is defined together with the process scope, integration requirements and user acceptance testing.
- Resource and Project Scope Planning
Teams: Business units define the process needs, and the IT team defines the integration and technical requirements. Integration: The applications, data fields and connection methods to be used are assessed as part of the project scope. This assessment clarifies the products, license scope and services required.
Maintenance and support: Define update, testing, training and support responsibilities at the start. Plan together which work will be handled with your organization's existing resources and which steps require services.
- Citizen Developer Ecosystem
With ready-made integration wizards (REST, SOAP, FTPS), even non-technical users can easily build integrations. Designs such as forms, workflows and reports are quickly created and revised with wizards and visual tools
- Unified BPM + DMS + BI + AI Architecture
Thanks to the unified structure, features such as document versioning, masking of personal data, e-signature and barcodes can be used from within the workflow. Our AI solutions make processes smarter in areas such as document classification and data capture, KVKK (Turkish Personal Data Protection Law) document masking, recommendations and content-based querying.
- No-Code SAP & ERP Connections
PaperWork's ready-made BAPI/RFC connector enables SAP integration without writing code. Live SAP data can be displayed in forms, and data can be written back to SAP automatically after approval. It integrates easily with any ERP system
- Built-In Artificial Intelligence Modules
Module
Function
Example Use
Intelivus
Document classification and data extraction
Automatically capturing contract, header and line-item fields
ISDD
KVKK/GDPR-compliant data masking
Hiding sensitive data defined in KVKK, such as Turkish ID numbers (TCKN), IBANs and email addresses
Query Insight
Querying data in natural language within documents and websites
Asking questions such as "What are the conditions for maternity leave?"
- End-to-End Mobile Experience
You can download the PaperWork mobile app from the iOS/Android app stores. You can start workflows and access your documents from your phone
Thanks to its responsive web design, you can also use the web application on mobile devices
- Scalable Performance and Load Balancing
Load-distributed operation delivers high performance and load balancing. It prevents bottlenecks at high transaction volumes.
- Legal Requirements and Security
An audit trail compliant with ISO 27001, KVKK and GDPR is provided. Advanced security measures include SSL, PAdES e-signature and single sign-on (SSO).
10. Continuous Release Management and CI/CD
Project versioning is handled through Git integration. One-click rollback and version-independent layer updates are possible.
11. Baykuş Academy and Partner Ecosystem
Free hands-on training and certification exams are held every month. Our solution partners provide consulting, industry templates and on-site support.
12. Licensing Flexibility
Named user-based licensing models are available
Use Cases You Can Adapt to Your Organization
The scenarios below are based on the capabilities described on PaperWork's product and solution pages. The steps and integrations used are determined according to your organization's processes.
Finance: Invoice Approval Automation
With Intelivus, the required information can be extracted from invoices, and with the PaperWork finance solution, document and approval steps can be managed within the process. The information to be transferred to the ERP and the control rules are defined within the project scope. Evaluate it in the demo: See how an invoice with missing documents is handled, who the approval is waiting on, and how the result is transferred to the relevant system.
Human Resources: Leave and Expense Processes
Handle the form, document and approval steps of leave and expense requests in a single workflow. Decide which information will be mandatory, which manager will make the decision, and which information will be shared with your existing HR system. Evaluate it in the demo: Follow a user starting a request, the manager's decision, and a transaction returned because of missing information. You can explore related use cases in the human resources solution.
Manufacturing: ERP and Supply Processes
Design the purchase request, the related technical documents and the approval steps together. PaperWork's manufacturing solutions can be considered for document sharing and digital tracking of processes. Evaluate it in the demo: Using a sample transaction, check access to the latest version of the relevant document, the record of the approval decision, and data transfer with the ERP you use.
Evaluation and Success Criteria Tailored to Your Organization
Evaluate PaperWork based on your organization's workload, existing systems and priorities. As the number of processes, document types, user roles and integration needs become clear, the right solution scope is defined.
| Evaluation area | Need to clarify | Outcome to review in the pilot |
|---|---|---|
| Process scope | Start and end steps, tasks, approval rules and exceptions | Standard and exception transactions completing in the defined flow |
| Integration | Existing applications, their versions, data fields and transfer directions | Data reaching the correct record and transfer issues being traceable |
| Document management | Document types, access roles, versioning and archiving needs | Authorized users being able to find the relevant document from within the process |
| Team and support | Design, training, testing, maintenance and support responsibilities | Your team being able to manage daily operations and required changes |
To track improvement, record approval completion time, the age of pending work and transactions returned for correction at the start. Measure again after the pilot using the same scope and definitions. This comparison can show which steps have improved and where further adjustments are needed.
Through our project services, we can address your process and integration needs together, and you can evaluate your sample transactions with a demo tailored to your organization.
Implementation Roadmap
Build the implementation plan according to process priorities, integration readiness and test results. Define the completion criteria for each phase at the start of the project.
- Pre-assessment: Identify the processes, existing systems, data fields and user roles.
- Prototype and pilot: Design the selected processes with sample transactions, and test the standard flow and exceptions.
- Go-live: Execute the transition plan by completing user acceptance tests, training and the necessary checks.
- Continuous improvement: Monitor process indicators, investigate the causes of pending work and plan the necessary adjustments.
Frequently Asked Questions
- Does migrating from an existing BPM/DMS cause data loss? No. PaperWork's migration tools automatically transfer processes, forms and documents, shortening migration time from other applications and reducing its cost
- Can complex rules really be defined without writing code? Yes. The visual flow designer and rule engine provide flexibility with IF-ELSE trees, a function library and wizards.
- How is data privacy ensured for cloud services in Türkiye? Data is stored encrypted in an ISO 27001-certified data center located in Türkiye (AES-256 at rest, TLS 1.3 in transit).
- Is there an integration limit? No. PaperWork can exchange data with all enterprise applications at the same time. Electronic forms can be embedded in other applications as iframes without writing code.
By combining low-code speed, BPM discipline, deep document management and built-in artificial intelligence, PaperWork offers businesses a unique value proposition.
🚀 Take Your First Step:
- Request a demo: See PaperWork's solutions for your business up close.
- Watch and subscribe to our YouTube channel: Discover how companies in similar industries have succeeded with PaperWork. Follow new features as they are released
- Sign up for the Baykuş Academy calendar: Get to know the platform better by attending free training. Do not depend on anyone else
"Don't decide without seeing PaperWork." Start today and get ahead in tomorrow's competition!
Sources
https://www.gartner.com/reviews/market/enterprise-low-code-application-platform
https://www.ibm.com/think/topics/low-code
https://www.ibm.com/think/topics/low-code-vs-no-code
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